Buyer I/II


Position Title:  Buyer I/II - Louisville, KY

Position Description: 
JOB SUMMARY:
This position will be filled as a Buyer I or II based on candidate qualifications. 

Buyer I
Procures goods and services in accordance with MSD's Procurement Regulations and Purchasing Procedures. Assist various departments with preparing competitive bid documents, solicits proposals and/or bids for the procurement of construction services, non-professional services, equipment, goods and other services. Develops work methods and sequences under general supervision. Actively pursues purchases from minority and women owned businesses. 

Buyer II
Procures goods and services in accordance with MSD's Procurement Regulations and Purchasing Procedures. Develops specifications and/or evaluation criteria for the competitive bid process. Solicits proposals and/or bids for the procurement of construction services, non-professional services, equipment, goods and other services of a complex nature. Develops work methods and sequences under general supervision. Actively pursues purchases from minority and women-owned businesses.

Duties/Responsibilities: 
ESSENTIAL JOB FUNCTIONS:
Buyer I
Reviews departmental requisitions and assists personnel with the procurement of goods and services by expediting the procurement process and ensuring compliance. Prepares and revises bid solicitation documents for competitive sealed bids, Solicits proposals and/or bids for various departments for the procurement of construction services, non-professional services, equipment, goods and other services of a routine nature. Coordinates with bidders to research availability of goods and services, determine awards, provide assistance with procedures, and respond to questions and concerns. Places purchase orders for supplies, materials, and equipment, etc using SAP. Organizes and directs pre-bid meetings and proposal evaluation committees and presents findings to management. Prepares documentation such as reports and correspondence to communicate information and maintain vendor relations. Interviews prospective vendors, evaluating products and services and determining their capabilities to meet the operational needs of MSD. Engages with prospective minority and women owned businesses to encourage participation in MSD's Supplier Diversity Program for potential procurement opportunities. Follows through on purchase orders resolving delivery problems, quality or quantity discrepancies, invoice pricing issues and approval of billed freight. Engages in continuous effort to improve operations, decrease turnaround times, streamline work processes and works cooperatively with other departments. Establishes and maintains the electronic material master file in SAP to ensure data integrity. Performs other related duties as assigned.

Buyer II
Creates and develops bid documents for the competitive bidding process, for acquisitions of construction services, non-professional services, equipment, goods & services while ensuring compliance with the MSD Procurement Regulations. Develops specifications and/or evaluation criteria, advertises bid, and notifies potential suppliers. Organizes and directs pre-bid conferences and proposal evaluation committees and presents findings to management. Analyzes and evaluates bid documents, negotiates pricing, recommends bid award and creates/generates purchase orders. Monitors bid expiration dates and the bid renewal process to ensure continuation of assigned contracts. Conduct analysis using the Producers Price Index, Consumer Price Index or other indexes as required. Facilitates performance and/or payment issues between suppliers and MSD end-users. Procures assigned commodities for the purpose of ensuring the availability of goods and services as needed. Prepares documentation such as reports and correspondence to communicate information and maintain vendor relations and maintain accurate information for the bid file. Engages with prospective minority and women-owned businesses to encourage participation in MSD's Supplier Diversity Program for potential procurement of goods and services. Follows through on purchase orders resolving delivery problems, quality or quantity discrepancies, invoice pricing issues and approval of billed freight. Engages in continuous effort to improve operations, decrease turnaround times, streamline work processes and works cooperatively with other departments. Establishes and maintains the electronic material master file in SAP to ensure data integrity. Performs other related duties as assigned.

Education/Experience/Skills Required: 
KNOWLEDGE, SKILLS AND ABILITIES NECESSARY TO THE WORK:
Buyer I
Knowledge of procurement techniques and practices including the Kentucky Model Procurement Code and MSD Procurement Policies; knowledge of data processing, accounting, inventory control, shipping and receiving; knowledge in negotiation ethics; skill in oral and written communication; skill in operating a PC and associated Windows environment software (e.g. Microsoft Word, Excel, etc.); skill in exercising tact and diplomacy; ability to analyze and evaluate data; ability to utilize the SAP system as it relates to procurement; ability to perform buying and expediting; ability to assist with loss and damage claims processing; ability to exercise judgment and discretion; ability to facilitate or conduct meetings. 

Buyer II
Knowledge of procurement techniques and practices including the Kentucky Model Procurement Code and MSD Procurement Policies; knowledge of competitive bidding processes; knowledge of accounting, inventory control, shipping and receiving; knowledge in negotiation ethics; skill in buying and expediting purchases; skill in oral and written communication; skill in operating a PC and associated Windows environment software (e.g. Microsoft Word and Excel); skill in exercising tact and diplomacy; ability to collect, organize and analyze data; ability to utilize the SAP system as it relates to procurement; ability to exercise judgment and discretion.

MINIMUM REQUIREMENTS:
Buyer I
Bachelor degree in business administration, accounting, finance or a related field; two or more years purchasing experience; an equivalent combination of education and experience may be substituted. Must possess a valid driver's license. Must have safe work and driving habits. 

Buyer II
Bachelor degree in business administration, accounting, finance or a related field; three or more years purchasing experience with at least two years of procurement experience through a public agency; an equivalent combination of education and experience may be substituted. Must possess a valid driver's license. Must have safe work and driving habits.

Salary: 
Buyer I: $44,435.60-$65,956.80
Buyer II: $47,611.20-$71,448.00

Application Instructions: 
Please apply on our website: http://www.louisvillemsd.org/Careers